Data protection information
The personal data processing controller is the Orient Institut Istanbul, Susam Sok. 16 D. 8, Cihangir – Beyoğlu 34433 Istanbul, represented by Dr. Richard Wittmann (Tel.: +90 212 293 60 67, e-mail oiist@oiist.org. The Orient Institut Istanbul is a member institution of Max Weber Foundation – German Humanities Institutes Abroad, Rheinallee 6, 53173 Bonn, Germany, represented by Dr Harald Rosenbach, Tel. + 49 228 377860, Fax: + 49 228 3778619, e-mail: info@maxweberstiftung.de.
The following information is directed both to individuals who apply as part of the application process and to other persons who transfer personal data to the Orient-Institut Istanbul as part of the application process.
Purposes, legal basis and provision of personal data
Your personal data will be processed in order to carry out the application process and to assess the application in this context. We also use your data to communicate with you and to defend our interests in the event of a legal dispute. Your personal data may be processed for employment purposes where the decision on the establishment of an employment relationship requires it. The provision of the data is a contractual obligation, in failing to provide such information you cannot take part in the application process or the information you provide cannot be considered in the application process.
In some cases, data processing is admissible where necessary to protect our legitimate interests or the interests of a third party and does not override the interests or fundamental rights and freedoms of the data subject which require the protection of personal data. Our legitimate interest is to assess the productivity and qualifications of the applicants, to digitalise documents and to optimise overall workflow.
We do not ask for specific categories of personal data such as race or ethnic origin, religious or philosophical beliefs, or state of health to be given in the application process. However, if such information is provided, this is done on a voluntary basis and has no impact on the selection decision.
If we request information on special categories of personal data, such as information on the status of persons with disabilities, we collect and process this in individual cases only to fulfill legal obligations and protect your rights.
Data processing is also permissible where necessary to exercise rights or to meet legal obligations imposed by labour, social security and social protection law, except where such interests are overridden by a legitimate cause which calls for the protection of the applicant’s interests.
We can only accept applications in which all mandatory information has been provided. This information is necessary to carry out the application process and to assess the suitability of the candidate for the position or the scholarship in question.
Recipients of your personal data
Your personal data will be transferred to the following recipients:
– Departments and internal offices involved in the execution of respective procedures (e.g. staff management, IT department)
– Processors in Germany or Turkey, providing sufficient guarantees that processing will meet the data protection requirements
– Contractual partners (e.g. banks in case of travel reimbursement)
For documentation purposes or to fulfill other obligations, your personal data will be transferred to the Max Weber Foundation in the Federal Republic of Germany if this is necessary, for example, for the processing of scholarships or for our documentation obligations towards the Foundation.
Data retention
Your data is first stored when you complete the application form with all your data and submit the application. The period of retention is primarily determined by statutory requirements and by our legitimate interest in a further retention period. In the event of an unsuccessful application, application documents and applicant data are kept for a period of 12 months and can be used, if necessary, for a renewed application for a scholarship.
A longer retention period may be established on a case-by-case basis where there is legitimate interest in doing so and where it does not affect the protection of the applicant’s interests, for example in the context of labour rights or administrative court disputes. If you are recruited, your data will be stored for the purpose of the employment relationship and will be processed as employee data.
Rights of the data subjects
Data subjects have the following rights: You have the right to the access, rectification, erasure, restriction of processing and data portability of the information. We are working to process enquiries as quickly as possible.
If your personal data is processed where necessary to protect our legitimate interests or the interests of a third party, you will have the right to appeal where there are legitimate reasons for doing so as a result of your particular situation.
Processing that has already taken place remains lawful if consent is revoked.
The data subject may lodge a complaint with the data protection authority or may file a lawsuit with the competent court against any measure or omission deemed to be prejudicial to his/her interests.
Orient-Institut Istanbul
Susam Sok. 16 D.8
Cihangir – Beyoğlu 34433 Istanbul
Turkey
Tel. +90 212 293 60 67
E-Mail: oiist@oiist.org
www.oiist.org